Releasing a record, folder, or Table

Follow the steps below to release an Unreleased record, folder, or Table.

When a record, folder, or Table is released:

  • Its version state changes from Unreleased to Released.
  • The version number does not change.
  • The version state of the previous Released version (if it exists) is changed to Superseded.
  • All of its parent records will also be released.
  1. Locate the Unreleased record, folder, or Table in the Contents tree and and click Edit on the item menu button.
  2. In the Version Control panel, click Release this record.
  3. If the selected item contains other folders and/or records (that is, it has descendant records), choose whether to release all of its descendant records as well.
    • Release this record and all descendants - choose this option to release the selected item and all records and folders it contains.
    • Release this record only - (default option) choose this option to release only the selected item; the version state of the records/folder in it will not be changed.
  4. (Optional) Type some notes about the change you are making in the box provided. The notes will apply to all folders and records being changed.
  5. Click OK.