Favorites List roles and privileges

In addition to the standard Favorites List permissions that are available for all list authors, there are list management roles that provide permissions to perform additional actions.

Role Actions you can carry out
All users
  • Create, edit, and delete your own personal lists, and view their change history
  • Duplicate personal and published lists (making a new, personal copy of the list)
  • Publish your personal lists (publication request must be approved by a List Publisher)
  • Revise your own published lists (add and remove records, and edit the list name, description, or notes)
  • Withdraw your own published lists (withdrawal request must be approved by a List Publisher)
  • See your own withdrawn lists and edit their name, description, or notes, delete them, or republish them (publication request must be approved by a List Publisher). Records cannot be added to or removed from a withdrawn list.
List Publisher
  • See lists which are pending approval for publication or withdrawal
  • Approve or reject list publication and withdrawal requests
List Curator
  • Revise any published list (add and remove records, and edit the list name, description, or notes)
  • Republish lists you have revised (publication request must be approved by a List Publisher)
List Administrator
  • Revise any published list - add and remove records, and edit the list name, description, or notes - and republish lsts you have revised (publication request must be approved by a List Publisher)
  • Withdraw published lists (withdrawal request must be approved by a List Publisher)
  • See all withdrawn lists and edit their details (name, description, notes), delete them, or republish them (publication request must be approved by a List Publisher). Records cannot be added to or removed from withdrawn lists.

These Favorites List management roles are mapped to Windows Active Directory Groups or User Manager MI Roles in the MI Settings application. Users who are members of the relevant group or role will then have the privileges listed above. The same person can have more than one of these roles.

Important: In an access-controlled database, you can view all published lists, but can only see the records that you have permission to access. Therefore, when configuring list management roles, Granta MI administrators must ensure that users with the List Curator and List Publisher roles are able to see all of the records in the lists they need to revise, or approve and publish.