Revising a published Favorites List

Favorites Lists may be revised after publication, for example, to add or remove records, or to change the list details. When modifications are complete, the revised list must be re-published.

A published list can only be revised by the user who created it, or by users with List Adminstrator or List Curator privileges.

When you start the revision process (Publish > Revise), a personal copy of the list is automatically created for you to edit. Only the person making the revisions can see this 'under revision' copy of the list. Everybody else continues to see the published version of the list, and can carry on working with it as normal while you revise the personal copy.

You can change the name, description, and notes, and add or remove records, in MI Favorites or MI Materials Gateway. You can also use MI Explore to find and add records.

When revisions are complete, the list must be re-published. As for a first-time publication, this is a two-part process: you submit a publication request, and a List Publisher reviews the request. When approved, the revised version of the list is automatically published, overwriting the original version.

  1. Select the list, then right-click and choose Publish > Revise.

    A personal copy of the List is created with (under revision) appended to the name, and an 'Under revision' flag in the status area.

  2. Make the required changes to this copy of the list, for example, to add or remove records.
    Information about records added or removed will appear in the list change history automatically. You can also add your own notes about your changes in the List Details.
  3. Submit a publication request by selecting the list, right-clicking, and choosing Publish > Request Publication.
    A 'Pending approval' flag will then be shown in the list status area. The List Publisher in your organization must now review your publication request, and approve or reject it.
  4. If you have List Publisher privileges, you can approve or reject list publication requests. Right-click the list and choose from:
    • Publish > Approve and Publish List
    • Publish > Reject Publication Request

If the request is approved, the revised list is published, overwriting the original version. If the request is denied, the (under revision) version remains unpublished, and you can continue to revise it.

Note: The person who submitted the request will not receive any automatic notification about the approval or rejection of their request.